IMPACT REAL ESTATE MANAGEMENT INC

Company Description

At Impact, our administrative services are custom designed for every client, with computerized monthly maintenance bills, budget analysis, finanical statements, general ledger and deliquient lists. In addition, we provide our clients with 24-hour emergency coverage. We pay attention to detail so nothing is overlooked, and work in close partnershi with boards so we stay one step ahead of problems.

OPERATION & MAINTENANCE SERVICES

• Staff Supervision- We develop and implement work agendas and systems that maximize staff productivity and efficiency.
• Project Management- For each board-approved project, we investigate contractors and make recommendations to the Board. We negotiate a binding contract, specifying all requirements. Once approved, we supervise all work performed by the contractor assuring that work is done to specifications and completed on schedule.
• Preventative Maintenance- We develop a customized program to assure that all your mechanical equipment gets the continuous maintenance it requires.
• Annual Assessment & Report- Every year, we compile a repot on the condition of your building including recommended priorities as well as suggestions for long-term and short-term repairs, improvements and upgrades.

FINANCIAL SERVICES

• General Services include:
  • Collection of monthly charges and other charges
  • Provide arrears management
  • Manage reserve accounts
  • Post all incoming bills
  • Verification of all bills prior to payment
  • Complete payroll services
  • Preparation of federal, state, city and unemployment forms for monthly, quarterly and annual filings
  • Provision of 1098/1099 forms where applicable
  • Coordination with certified accountants in all audit and tax matters
  • Issue invoices for repair work
• Monthly Accounting Services include:
  • Balance sheet
  • Cash reconciliation report
  • Income/Expenses report
  • Accounts receivable aging report
  • Accounts payable aging report
  • Disbursement register
  • Budget variance report
  • Bank account reconciliation report
• Budgets- Two months prior to the end of the fiscal year, a budget draft is presented to the Treasurer and accountant for review.

ADMINISTRATIVE SERVICES

Administrative Services Include:

• Managing the cooperative/condominium/home owners association, as well as employees
• Preparing and mailing all correspondence related to business matters
• Obtaining all permits required by various government authorities
• Maintaining relationships with building inspectors, fire department, police and other officials in order to insure prompt, quality service
• Promptly complying with all orders and requirements of federal, state and county authorities
• Providing around-the-clock response to emergency calls from residents and staff
• Reviewing insurance coverage to determine sufficiency of coverage as well as optimum value
• Providing resale/sublet applicants with appropriate forms. Executing all credit, employment and other checks, as required
• Attending all Board and Committee meetings
• Meeting with the Treasurer and other directors concerning financial and operational matters
• Responding promptly to all resident complaints